Are you planning for some event? If yes then you know you need to get the correct suppliers right?
Well, most of the time, many of us get easily confused by these audio visual and IT equipment thus making it hard for us to know where to begin from when planning for an event.
There are a lot of big technical terms usually involved and this can make you think it’s going to be a difficult task while in real sense it’s not.
This is the reason why most of the time we choose to hire audio visual companies to take care of things on our behalf.
With that being said, let us look at how you can get a good value for your money if you decide to hire these people.
- They provide more than just technical equipment
Contrary to what many people might think, these companies always provide more services that are event related.
For instance, they can also offer advice on your choice of location, the theme you want for your event, CAD designs among other things.
Well, if they don’t provide any other service apart from lighting, sound higher, and staging, am sure they can refer you somewhere else where you can get some help.
- Let your supplier know your plans early enough
When dealing with audio visual, lighting and staging then you are not supposed to be waiting until the last minute to start setting things up.
But if you contacted the supplier earlier, you will obviously get some advice. They can even provide you with some quotes so that you evaluate them and pick the right one for you.
Preparing early allows you to correct all the mistakes prior to the event. This is what leads to a successful event.
- Know the potential of your venue
If you want your event to be just right, then you must know the space or the venue you are going to use for the event.
This is also a crucial point to consider. Before you book the space, you need to ask your suppliers about the place early enough.
This way, they will get to tell you things you can do and those you can’t in the space you want to pick. The audio visual supply company you have picked will always be experienced enough because they have most likely worked in different venues of all sizes.
With this kind of experience, they might have already known the place suitable for your event.
- Right content
Having a great content will always make the difference whether it is an awards dinner or even a conference.
But before you come up with the content, first you will needto decide about the required format. You can always use different ways to show your content.
This includes; Keynote, PowerPoint, Video and graphics. Well, it will be a bit awkward if you already hired an ultra-wide LED video wall but you created a square content.
If you have already picked the venue and met the requirements, you will still have some things to do. Maybe you should start by making plans for the event.
This should include the setting up time, rehearsal, the main event and time for dismantling things. This should then be shared by your hired AV Company and talk about it to see if the time you have set is achievable.
The venue should be made aware of this too. If you see a problem somewhere, you can always contact your supplier and sort it out. Many of these companies will often be happy to assist you and willing to talk to you.
They will even assign you a project manager to see you through the whole process. Communication is also a key factor to a successful event.
Well, these should at least be able to help you get the most out of your AV Company.You are paying for it after all.
When looking to hire these companies you should try and look if they offer services beyond the normal technical services. If I were you, looking for a good supplier, I would first start by checking out those AV Companies near me. Trust me, they already know about the whole place.